Safety Specialist

Responsibilities

• •MUST SPEAK ENGLISH
• • 1. Daily Safety Monitoring 1. Monitor all active drivers for DOT and FMCSA compliance. 2. Review ELD logs daily for Hours of Service (HOS) violations. 3. Identify and correct logbook errors and unassigned driving events in accordance with FMCSA rules. 4. Monitor drivers for speeding, reckless driving, and unsafe behavior. 5. Review roadside inspection reports as soon as received. 6. Contact drivers immediately regarding serious safety violations. 7. Follow up on vehicle defects, maintenance issues, and out-of-service orders. 8. Communicate daily with dispatch, operations, and drivers regarding safety concerns. 2. Driver Qualification & Hiring 9. Verify driver CDL validity, endorsements, and medical certification. 10. Maintain complete Driver Qualification (DQ) files. 11. Review Motor Vehicle Records (MVR) and PSP reports with required authorizations. 12. Complete required pre-employment Drug & Alcohol Clearinghouse queries. 13. Coordinate pre-employment drug testing. 14. Conduct safety orientation for newly hired drivers. 15. Track expiration dates for CDL, medical certification, and other required documents. 16. Complete annual driver record reviews and required Clearinghouse queries. 3. Roadside Inspections & DOT Violations 17. Collect and review all Level I, II, and III roadside inspections. 18. Investigate violations and identify their causes. 19. Provide driver coaching and corrective action. 20. Submit DataQs challenges when inspection information is inaccurate. 21. Track roadside inspection history for every driver and truck. 22. Monitor and enforce corrections for out-of-service violations. 23. Prepare weekly roadside inspection and violation reports. 4. Accidents & Incident Management 24. Respond promptly to accidents and safety incidents. 25. Collect accident reports, photographs, police information, and driver statements. 26. Coordinate with insurance companies and claims representatives. 27. Maintain the DOT accident register and supporting documentation. 28. Investigate accident causes and recommend preventive measures. 29. Arrange post-accident drug and alcohol testing when legally required. 30. Conduct follow-up safety training after preventable accidents. 5. Truck & Trailer Safety 31. Monitor truck and trailer inspection compliance. 32. Review reported vehicle defects and coordinate repairs. 33. Verify required annual DOT inspections are completed. 34. Track preventive maintenance schedules. 35. Work with maintenance personnel to address critical safety defects. 36. Ensure unsafe or out-of-service equipment is not dispatched until legally cleared. 6. Drug & Alcohol Compliance 37. Coordinate required random drug and alcohol testing. 38. Maintain confidential testing and compliance records. 39. Monitor Drug & Alcohol Clearinghouse requirements. 40. Coordinate reasonable-suspicion testing when legally required. 41. Follow return-to-duty procedures for applicable drivers. 42. Ensure drivers prohibited from safety-sensitive work are not dispatched. 7. CSA Scores & FMCSA Compliance 43. Monitor company CSA/SMS safety performance. 44. Review Unsafe Driving, HOS, Driver Fitness, Vehicle Maintenance, Crash Indicator, and Drug & Alcohol compliance categories. 45. Develop corrective action plans for recurring violations. 46. Maintain required safety policies and procedures. 47. Prepare documents for DOT audits and compliance reviews. 48. Monitor regulatory changes affecting company operations. 8. Driver Training & Discipline 49. Conduct regular safety meetings and training. 50. Provide coaching for unsafe driving behavior. 51. Issue documented warnings for repeated safety violations. 52. Maintain driver training and disciplinary records. 53. Recommend suspension or removal from driving duties when justified. 54. Educate drivers about winter driving, fatigue, inspections, and accident prevention. 9. Reporting & Communication 55. Prepare daily safety updates for management. 56. Submit weekly reports on inspections, violations, accidents, and corrective actions. 57. Maintain accurate and organized safety records. 58. Follow up on unresolved compliance issues until completion. 59. Coordinate with dispatch and maintenance departments. 60. Immediately report serious compliance or safety risks to management. REQUIRED WORK STANDARDS - Maintain professional and respectful communication with drivers. - Respond promptly to urgent safety issues during assigned working hours or on-call shifts. - Keep all driver and company information confidential. - Document safety actions and driver communications. - Never falsify ELD logs, inspection reports, or compliance documents. - Follow company policies and all applicable DOT/FMCSA regulations. Primary Objective: Prevent accidents, reduce DOT violations, maintain driver and equipment compliance, improve company safety performance, and protect the company's operating authority.

Required Skills

Required Languages