Accounting Specialist

Responsibilities

• •Prepare and issue customer invoices based on completed loads, rate confirmations, and supporting documents.
• •Review bills of lading (BOL), proof of delivery (POD), rate confirmations, and other documents to ensure accurate and timely billing.
• •Verify freight charges, accessorial fees, detention, layover, lumper, TONU, and other applicable charges.
• •Post customer payments, ACH, wire transfers, and check receipts accurately and on time.
• •Reconcile customer accounts and investigate payment discrepancies, short payments, deductions, and unapplied cash.
• •Monitor accounts receivable aging and follow up with customers on outstanding invoices and overdue balances.
• •Communicate with customers, brokers, shippers, and internal operations teams regarding billing and payment issues.
• •Handle invoice disputes, make necessary corrections, and coordinate with the operations and accounting departments to resolve billing issues.
• •Maintain accurate customer account records and ensure all transactions are properly documented.
• •Prepare weekly and monthly AR aging reports and cash collection reports.
• •Track outstanding invoices and prioritize collection efforts based on aging and payment terms.
• •Work with factoring companies when applicable, including submitting invoices, tracking funded amounts, and reconciling factoring statements.
• •Support management with AR reports, collection updates, and analysis of overdue accounts.

Required Skills

Required Languages

Notes